Budget Narrative Sample

 
  

BUDGET NARRATIVE

 A. PERSONNEL

Program Coordinator

-          Overall project management & supervision of other personnel; Responsible for donor relations, monitoring and reporting.

-          Two-year, full-time contract on local CBO salary of 8,000 Bt*.

Accountant

-          Management of all project finances, maintenance of accurate expense records, financial reporting.

-          Two-year, full-time contract on local CBO salary of 6,000 Bt*.

Training Officer

-          Coordination of training activities, curriculum development and assessment of CBO capacity.

-          Two-year, full-time contract on local CBO salary of 5,000 Bt*.

Office Assistant

-          Oversees logistic operations of the project, maintains project statistics and provides administrative support.

-          Two-year, full-time contract on local CBO salary of 4,000 Bt*.

Interns (6)

-          Attend TOT courses and learn to facilitate OD training sessions, provide support to project staff members in their daily duties, maintain the CRC library and resource centre.

-          One-year, part-time on stipend of 2,000 Bt*.

* Salaries are based on known local CBO salaries in Mae Sot. We are not required to adhere to Thai Labor Law regarding minimum wages because the organization is not registered in Thailand. The different salary levels represent the level of responsibility and expected workload of each position relative to the others.

 B. FRINGE BENEFITS

There are limited fringe benefits for employees due to the need to keep project costs low. Only the Program Coordinator and Training Officer will be entitled to claim the cost of a visa to remain in Thailand, as well as any necessary trips each 90 days to extend their stay. The remaining two staff members already possess authorization to work in Thailand due to their long term stay here, as per Thai Labor Law. Interns are expected to acquire their own means of staying in Mae Sot.

C. TRAVEL

Local Transportation – It is CCBI’s to cover transportation, accommodation and food expenses for staff members when travel is necessary for work. While all training will take place in Mae Sot locally, the cost of transport will be covered if it is necessary to move equipment or carry materials.

NHEC  workshop delivery - Per diems have been calculated based on previous experience of travel to Sanklaburi, Mae Hon Song and HO KEN, and knowledge of the average cost of staying and eating there in a non-extravagant manner. There will be three trainers travelling.

Community development work Shop

Ho Kay ( 5)days x 2 times

Item	Cost per participant per day	No. of participants expected	No of trainer	Cost per 5-day
Food & refreshments	120	20	5	15000
Handouts (photocopy/ printing cost) for whole training	4500			5000
Travel			3000	15000
TOTAL		-		35000

Mae Hon Song

Community Development workshop

 ( 5)days

Item	Cost per participant per day	No. of participants expected	No of trainer	Cost per 5-day
Food & refreshments	120	20	5	15000
Handouts (photocopy/ printing cost) for whole training	5000			5000
Travel			3000	15000
TOTAL		-		35000

Sanklaburi

Item	Cost per participant per day	No. of participants expected	No of trainer	Cost per 5-day
Food & refreshments	120	20	5	15000
Handouts (photocopy/ printing cost) for whole training	4500			5000
Travel			3000	15000
TOTAL		-		35000

International travel is not expected to be necessary.

D. EQUIPMENT > $1,500

All equipment will be purchased locally in Mae Sot. Costs have been estimated by sharing information with other CBOs.

Air conditioning unit is conducive to an efficient working environment due to the extremely high temperatures of Mae Sot’s hot season. This will be purchased.

CCBC already possesses three PCs and one laptop computer.  Purchasing one more laptop will allow the interns the opportunity to share one PC for their work, and also mean that two laptops are available to take to training workshops.

The camera will enable staff to record their activities in a visual format; Photos add transparency and clarity when reporting to donors.

The bicycle is necessary for short journeys within the town to visit other CBO offices nearby and to purchase office supplies and food for training.

Second-hand motorbike??

E. ACTIVITIES AND SUPPLIES < $1,500

TOT course for CBO trainers (Activity 1.1) – Those trainers who originate from various CBOs but give their time to collaborate with CCBI are invited to attend a 5-day TOT course in workshop facilitation skills. From past experience, it is not expected that all trainers will be available to attend; therefore costs are calculated for 20 attendees, which was the average number from year. Lunch, refreshments and hand-outs will be provided. Costs are calculated in Thai baht:

Item	Cost per participant per day	No. of participants expected	Cost per 5-day TOT course
Food & refreshments	130	20	13000
Handouts (photocopy/ printing cost)	60	20	1200
Transportation	100	20	10000
TOTAL		-	24200

Internship program (Activity 1.4) – Interns will attend the OD training sessions detailed below in Direct Assistance. In addition, they will attend one TOT course per year, for which the following items will be purchased:

Item	Cost per participant per day	No. of participants expected	Cost for one TOT course (48 workshops over 4 months)
Food & refreshments	120	10	57600
Handouts (photocopy/ printing cost)	40	10	1600
TOTAL		-	59200

Trainer Gatherings (activity 1.5) (2 per year), Capacity Building Coordination Meeting (Activity 4.4) (1 per year) and Participation Reflection Workshop (1 per year)

- Refreshments and lunch are provided for participants and the venue will be the CCBC office. Transport costs will not be covered.

                                                                                   

Item	Cost per participant per day	No. of participants expected	TOTAL Cost per meeting
Food & refreshments	150	40	6000

OD Training facilitation costs (for CBOs, Activity 2.2 and 2.3) have been calculated in Thai Baht based an estimated cost of providing handouts, refreshments and lunch to participants, as well as covering their travel expenses to come to the training space.

Item	Cost per participant per day	No. of participants expected for 3 days training	No. of participant for 5 days training	Cost for 3-day training course	Cost for 5-day training course
Food & refreshments	130	20	20	7800	13000
Handouts (photocopy/ printing cost)	60	20	20	1200	1200
Transportation	100	20	20	6000	10000
TOTAL				15000	24200

CRC Maintenance (Activity 2.4) – This cost include the printing cost of training curriculums for general library usage and purchasing relevant books for the library.

NHEC Workshops (Activity 3.2) -

Item	Cost per participant per day	No. of participants expected	Cost of one workshop (3 days)	Cost per year (4 workshops)
Food & refreshments	120	20	7200	28800
Handouts (photocopy/ printing cost)	50	20	3000	12000
TOTAL	-	-	10200	40800

OD Newsletter (Activity 4.1) – Known printing costs from previous years were used in this calculation. 300 newsletters can be printed for 17,000 Bt.

F. DIRECT ASSISTANCE

N/a

G. CONTRACTUAL

Training Venue –

CCBI’s office space will include a training room. This is will rented on a one-year contract. The cost has been estimated based on information gained from brokers who were consulted on office space availability in the local area.

H. OTHER EXPENSES

Internet cost is based on previous knowledge of connection costs.

Office supplies refer to drinking water, tea and coffee.

Stationery and printer ink is for work purposes only. Costs are estimated based on CCBC’s previous usage.

Telephone bills relate to two office mobile phones which are shared between staff members for work related calls only (e.g. contacting trainers, organizing meetings).

Utility costs refer to electricity, gas for cooking and water. A fee is also paid for waste collection.  Costs are estimated based on CCBC’s previous usage.